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If you have booked your booth space in the Calgary Cannabis Expo, this is the page for you. Here you will find all the information needed to ensure you have a successful exhibiting experience.  

If you are interested in exhibiting but haven't booked your space, please visit the Apply Page for booking information and booth application. 

GENERAL INFORMATION

BMO Centre, Calgary Stampede Park
Hall B

20 Roundup Way SW
Calgary, AB  T2G 2W1
Ph: (403) 261-0555

Saturday October 24, 2020
10am - 6pm

Sunday October 25, 2020
11am - 5pm

MOVE IN

Friday October 23, 2020     9am - 5pm

  • This is an 18+ event. No one under the age of 18 are permitted on the Show Floor during Move-in or Move-out or event hours.
  • A limited number of dollies are available to use on a first-come, first-served basis. Security guards will be posted at move-in doors. Exhibitors may enter the exhibit hall 2 hours prior to Show opening. However, all exhibits are to be setup by 10am on Saturday morning. Access during move-in is through loading door #6.
    Dollies ARE NOT PERMITTED on aisle carpet at any time.

NOTE: All pop-up tents and fabric back-drops must be fire retardant with ticket of approval/confirmation displayed.

MOVE OUT

Sunday October 25, 2020 @ Show Close       5pm - Midnight

  • The Hall needs to be cleared out by 12 Midnight Sunday after the show closes.
  • Product is left behind at the risk of the exhibitor and the facility may charge a handling/storage fee.
  • As of 12:01am any exhibit materials & skids left behind will not be the responsibility of Show Management.
  • Early move-out will not be tolerated. Removal or dismantling of exhibits or exhibit materials will not be permitted before Show Close at 5pm Sunday.

Please ship all materials directly to the Show Facility address above, include:

  • The Calgary Cannabis Expo
  • Location
  • Full Company Name
  • Booth #

IMPORTANT
Shipments will ONLY be accepted at the time of MOVE-IN. (date specific)

 

CUSTOMS & CARRIERS (Exhibit booths from outside Canada)

The official carrier and customer broker for this show is: North American Logistics Services Inc. (NALSI) Mark Fowler, Director of Operations Ph. 778-328-2841, Toll Free 855-328-2841, Email mfowler@nalsi.com

Exhibit booths and equipment from outside Canada may be brought in for the purpose of the show only without payment of duty under standard procedure. Please consult with NALSI above.

  • Exhibitor badges are generic, and will only be labeled with “Exhibitor”, no company name, or individual name.
  • Badges are available for pick up at the Show Office and are required to gain access to the Show.
  • They must be worn at all times and are for booth personnel ONLY.
  • Six badges will be provided per Booth when you check in. If your company requires more than 6, please contact us directly.

Show Management, The Calgary Cannabis Expo, Stampede Park, and the City of Calgary, will not be responsible for injury to persons, loss or damage of products, exhibits, equipment or decorations by fire, accident, theft or any other cause while in the show building or its environs.

Canwest Productions recommends all exhibitors have a $2,000,000 minimum in liability insurance and have proof of insurance.To secure proof of insurance simply phone your insurance provider and ask for a certificate naming: Canwest Productions Inc., the Show name, current facility and city of the Show. There should be no additional cost from your insurance provider for this service.
NOTE: This is an official request. If proof of insurance is not supplied, Canwest Productions Inc. will not be held liable. For more information, please refer to the Insurance & Indemnity clause on our Terms and Conditions sent with the application.

 

  • Security guards will be on site 24-hours a day and in the building during the hours of move-in, show hours and move-out.
  • Show Management cannot assume any responsibility for losses incurred from pilfering or any other causes.
  • While Show Management will take all reasonable security measures to safeguard small items, removal of such items daily will minimize the possibility of loss from pilferage.

The Calgary Woman’s Show has been targeted in the past by companies claiming to have access to the attendees list.

THIS IS FALSE INFORMATIONNOTE: Your information was not and will not be sold or provided, they obtain contact information online (ie: scraping our exhibitor listings or visiting your website) If you have questions or concerns, please Contact Us

BOOTH GUIDELINES & RESTRICTIONS

Painting, nailing, drilling, or screwing to the floor, walls or any part of the building is not permitted except by prior written approval of both Show Management and Building Management.

  • Booths may reach a maximum of 8’ in height, and may not restrict sight lines (i.e. block) another exhibitor.
  • Changes in the standard draping are at the exhibitor’s expense.
  • Nothing is to be pinned or stapled to the drape – “S” hooks are available from Canwest Productions.
  • All booth signage and banners are to be professionally made and fit in the confines of your booth. Booth signage cannot block other exhibits. Arrangements can be made through the facility to hang your banners from the ceiling (for a fee). http://exhibitor.calgarystampede.com/
  • All banner hanging must be done before aisle carpet is put down.

Any banners or signage deemed inappropriate by show management will be removed and any cost associated with the removal would be charged back to the exhibitor

  • Forklift Service is available on a first-come, first-served basis to offload/load shipments and stock.
  • The forklift is ONLY available during move in and out.
  • Unusually large or time consuming loads (i.e. hot tubs), need to be scheduled in advance. Please contact us direct.

FORMS

The official Show contractor is Canwest Productions Inc.
We are responsible for the following: furniture rentals (tables, chairs, etc.), draping, booth vacuuming & on-site labor.
All booths will be supplied with carpet, 8’ high draping at the back, and 3’ high on the sides.

For additional requirements, please order in advance using the Show Furniture & Equipment Order Form.

*Charges will apply to any on-site orders

NOTE:

  • Exhibitors are responsible for any damage to equipment rented and will be charged accordingly (i.e. broken tables, broken chairs, etc.)
  • Only the aisle carpet will be vacuumed at the end of each night. Arrangements for your own booth can be made through Canwest Productions. Please see Furniture and Equipment Order Form.
  • Alberta Health Vendor Notification Form and Calgary Exhibition & Stampede Concessionaire Agreement must be submitted if sampling food products. 
  • If electrical is required, please ensure you have ordered sufficient power for the number of appliances to be plugged in.

Please submit all forms to lauren@canwestproductions.com

Alberta Health Vendor Notification  DUE SEPTEPMBER 25, 2020

Stampede Concessionaire Form DUE OCTOBER 9, 2020

Exhibitors must make their own arrangements for directly through the Calgary Stampede
Please order online at: http://exhibitor.calgarystampede.com/  
Ph. 403-261-0377   Email: eventservices@calgarystampede.com

Parking permits are no longer avaialbe for online purcahse. Please purchase parking at the kiosk when you arrive at the Stampede Grounds. 

All vehicles displayed INSIDE the building during the event must submit a Vehicle Notification Form to Canwest Productions.

Note: Only submit this form if you will be displaying a vehicle in your booth during Show hours. 

PROMOTION

Included with your Exhibitor Booth are 50 ADMIT ONE tickets ($15 value each). These tickets will be provided via email as a PROMOTIONAL CODE, so your clients can order their tickets online.

Contact us for your promotional code. Tickets are courtesy of Canwest Productions and are meant for your client base & preferred customers only.

NOTE: TICKETS ARE NOT FOR RESALE, and the resale or dispersing tickets on-site or during Show Hours is strictly prohibited.

Click on image to download. For more information on social media promotion please visit our Media Page

All exhibitors will be added to the Online Exhibitor list upon application confirmation. Weblistings are updated once a week. 
Company Name and Website Link is added from the information on the application.

Please contact your account representative of any changes. 

 

SHOW POLICIES

General Character and/or Company slights, abuse of any Canwest Productions Staff or insults of any kind will not be tolerated.  Any exhibitor responsible will have their exhibit space cancelled (non-refundable) from the Show. 

Each company has been provided promotional codes for preferred customers and clients. These tickets must be distributed before show hours.

NOTE: Will Call lists will no longer be accepted during the show. Thank you for your cooperation!

Please note The Calgary Cannabis Expo and Canwest Productions accept no liability or responsibility in theft or injury, at or as a result of any seminar or stage act, presentation or performance. If you have any concerns prior to your performance, please contact an on-site Show Representative who will respond to the issue immediately.

Soliciting of business and/or distribution of samples and souvenirs will not be permitted in the aisles, the parking lots or in another exhibitor’s booth, but must be confined to the exhibitor’s own space.

FAQ

All booths will be supplied with carpet, 8’ high draping at the back, and 3’ high on the sides.

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